Daycare Management Spreadsheet Template (Excel, Google Sheets)

Simplify your childcare business with this all-in-one Daycare Management Spreadsheet Template by ELDON-Digital. Track children enrollment, guardians, daily attendance, tuition plans, invoices, payments, staff, supplies, and expenses in one organized, colorful workbook with easy navigation buttons.
Works in Microsoft Excel and can be imported into Google Sheets.
What’s Included
You’ll receive 1 Excel file (.xlsx) with multiple tabs:
• Dashboard (enrollment, attendance, revenue, expenses, profit, outstanding balances)
• Children Roster
• Guardians / Contacts
• Attendance Tracker (late minutes + late fees auto-calculated)
• Tuition Plans
• Invoices (tuition + late fees roll up automatically)
• Payments (updates invoice balances)
• Staff
• Supplies + Reorder Alerts
• Expenses
• Settings + Lookup Lists
Best For
• Home daycare providers
• Childcare centers
• Babysitters and nanny teams
• After-school programs
• Preschool programs
Key Features
• Colorful, modern design made for daily use
• Clickable navigation “buttons” for fast switching between tabs
• Dropdown menus for easy data entry (plans, status, payment methods)
• Auto-calculations for late fees, invoice totals, paid amounts, and balances
• Supplies reorder alerts to help you stay stocked
• Works in Excel and Google Sheets (import supported)
How To Use
1. Add children to Children and guardian details to Guardians
2. Set up tuition in Tuition Plans
3. Track daily sign-in/sign-out in Attendance
4. Generate invoices and record payments
5. Track supplies and expenses
6. View your business performance in the Dashboard
Digital Download
This is a digital product. No physical item will be shipped.
You Will Receive
• 1 XLSX spreadsheet file (Excel)
• Compatible with Google Sheets (upload to Drive → Open with Google Sheets)
Requirements
• Microsoft Excel (desktop/online) OR Google Sheets
Notes
• Colors and formatting may look slightly different between Excel and Google Sheets.
• For personal or single-business use. Not for resale or redistribution.