Wedding Planner Excel Spreadsheet | Budget Tracker, Guest List, Checklist (Digital Download)

📝 DESCRIPTION
💍 YOUR ENTIRE WEDDING PLANNED IN ONE SPREADSHEET
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Most couples plan their wedding across 6 different apps, 4
spreadsheets, a notebook, and a group chat no one can find.
This ends that.
The ELDON-Digital Complete Wedding Planner Excel Workbook is a
professionally engineered, fully interactive spreadsheet program
with 18 color-coded sheets, a live real-time dashboard, 80 audited
formulas, 27 smart dropdown menus, and automatic color-coding —
all working together as one complete wedding planning system.
This is not just a spreadsheet template.
This is a fully functioning wedding planning program.
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✨ WHY THIS WORKBOOK IS IN A CLASS OF ITS OWN
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🏠 LIVE DASHBOARD — Open the workbook and instantly see your
wedding countdown, budget health, RSVP totals, planning progress
percentages, and vendor booking status — all updating live as you
fill in other sheets. Nothing to manually maintain.
🔗 FULLY INTERCONNECTED SHEETS — Enter your wedding date ONCE
in the Settings sheet. Your countdown auto-calculates on the
Dashboard. Your budget tracks from the Budget Planner. Your guest
count pulls from the Guest List. Every sheet talks to every other.
📊 ZERO FORMULA ERRORS — Every single one of 80 live formulas
was manually audited, line by line, tested, and verified clean.
You will never open this file to find a #VALUE!, #REF!, or
#DIV/0! error. This is rare on Etsy — and we can prove it.
✅ 27 SMART DROPDOWN MENUS — Status symbols, RSVP responses,
meal choices, guest sides, vendor contract status, payment
status — all selectable with one click. No typing the same
words 200 times.
🌈 AUTO COLOR-CODING — Cells change color automatically
based on what you enter. Confirmed RSVP → turns green.
Declined → turns red. Awaiting → turns amber. Paid vendor
→ turns green. It updates itself. You just type.
🎨 BEAUTIFUL BRANDED DESIGN — Deep Burgundy, Dusty Rose,
Champagne Gold & Sage Green throughout. Every section is
visually distinct, easy to navigate, and genuinely beautiful
to look at. Planning should feel good.
🖨️ PRINT-READY — Every sheet is configured for portrait
print layout. Print the Day-of Schedule and share with
vendors. Print the Vendor Directory as your emergency
contact sheet. Print the Guest List for your coordinator.
⚡ INSTANT DOWNLOAD — Yours within seconds of purchase.
Open in Excel, upload to Google Sheets, and start planning
today. No waiting, no subscription, no app to install.
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📦 ALL 18 SHEETS — YOUR COMPLETE WEDDING PROGRAM
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🏠 Sheet 1 — LIVE DASHBOARD (opens first every time)
Your real-time wedding command center showing:
▸ Couple names + wedding date — auto-pulled from Settings
▸ Live countdown in days, weeks, and months to your wedding
▸ 4 Budget KPI boxes: Total Budget · Estimated · Actual · Variance
▸ 5 RSVP stat boxes: Total Invited · Yes · No · Pending · Kids
▸ 10-row checklist progress tracker with % complete per section
▸ 12-vendor booking status grid — auto-checks Vendor Directory
⚙️ Sheet 2 — SETTINGS & CONFIGURATION
Your master control panel. Fill in once, powers the whole workbook:
▸ Both partner names, engagement date, and wedding date
▸ Ceremony and reception venue names and full addresses
▸ Total wedding budget and guest count targets
▸ Wedding planner contact, theme, and color palette
▸ Live auto-calc: Days / Weeks / Months Until Your Wedding
📖 Sheet 3 — INSTRUCTIONS & HOW-TO GUIDE
Complete built-in manual so you never need external help:
▸ 17-row sheet directory with purpose and best timing for each
▸ Status symbol legend (○ ► ✓ ★ ✗) with clear usage examples
▸ 8 professional tips for maximum value from every sheet
▸ Color-coding key and full dropdown reference guide
📅 Sheet 4 — MASTER TIMELINE (140+ Tasks · 12 Phases)
Your month-by-month planning roadmap from engagement to honeymoon:
18+ months · 15–18 months · 12–15 months · 9–12 months ·
6–9 months · 4–6 months · 2–4 months · 4–8 weeks ·
1–2 weeks · 2–3 days before · Wedding Day · After the Wedding

Every task has: status dropdown · task text · notes/tips column
· target date field. Nothing is forgotten.
🏛️ Sheet 5 — VENUE & CEREMONY CHECKLISTS
▸ Venue Search — 15 tasks: touring, contracts, inclusions, ADA
▸ Ceremony Planning — 15 tasks: officiant, vows, seating, programs
▸ Reception Planning — 10 tasks: layout, entertainment, grand exit
🍽️ Sheet 6 — CATERING & CAKE CHECKLISTS
▸ Catering — 15 tasks: style, tastings, dietary, headcount
▸ Bar & Beverages — 9 tasks: service style, signature cocktails
▸ Wedding Cake & Desserts — 12 tasks: bakery, flavors, delivery
📸 Sheet 7 — PHOTOGRAPHY & VIDEO CHECKLISTS
▸ Photography — 16 tasks: portfolio review, contracts, delivery
▸ Videography — 9 tasks: film style, drone footage, audio
▸ Shot List Table — 22 must-have photo moments pre-loaded
💐 Sheet 8 — FLORALS & DÉCOR CHECKLISTS
▸ Floral Design — 15 tasks: bouquets, ceremony arch, centrepieces
▸ Décor & Styling — 14 tasks: lighting, signage, lounge, booth
🎵 Sheet 9 — MUSIC & ENTERTAINMENT CHECKLISTS
▸ Music Planning — 18 tasks: DJ/band, must-play/do-not-play lists
▸ Ceremony Music Planner — 7 key ceremony moments with note fields
👗 Sheet 10 — ATTIRE & BEAUTY CHECKLISTS
▸ Bridal Attire — 15 tasks: dress ordering, fittings, accessories
▸ Groom/Partner Attire — 10 tasks: suit, alterations, coordination
▸ Hair & Beauty — 10 tasks: trial runs, morning timeline, kit prep
💌 Sheet 11 — STATIONERY CHECKLIST
▸ 13 tasks from save-the-dates through mailing thank-you cards
▸ Postage reminder, RSVP follow-up, day-of signage planning

✈️ Sheet 12 — HONEYMOON & TRANSPORTATION
▸ Honeymoon Planning — 15 tasks: passport, booking, excursions
▸ Transportation — 11 tasks: couple car, guest shuttle, airport
💰 Sheet 13 — COMPLETE BUDGET PLANNER (70+ Line Items)
The most thorough wedding budget tracker available on Etsy.
Every expense category is pre-loaded with a row. Columns for:
▸ Budget Category with color-coded section banners
▸ Vendor/Notes (free text field)
▸ Payment Status — dropdown: Deposit Paid · Balance Due ·
Paid in Full · Not Yet Booked · Cancelled
▸ Next Payment Date (formatted date field)
▸ Estimated Cost ($) — auto-totalled at the bottom
▸ Actual Cost ($) — auto-totalled at the bottom
▸ Paid? — dropdown: turns green automatically when marked ✓
Live summary bar shows: Total Budget · Total Estimated ·
Total Actual · Variance · % of budget used — all from formulas.
📞 Sheet 14 — VENDOR CONTACT DIRECTORY (26 Vendors)
Your complete vendor contact rolodex with columns for:
▸ Vendor type, business name, primary contact, email, phone
▸ Website, deposit paid ($), balance remaining ($)
▸ Contract status dropdown — turns green when ✓ signed
▸ Notes/status field per vendor
▸ Auto-totalled deposit and balance rows at the bottom
Print this sheet and hand to your day-of coordinator.
👥 Sheet 15 — GUEST LIST & RSVP TRACKER (200 Rows)
The smartest guest tracker on Etsy — 200 guest rows with:
▸ Auto-numbered rows (no manual numbering)
▸ Full name, side of family dropdown (Bride/Groom/Both/Friend)
▸ Meal choice dropdown (Chicken/Fish/Vegetarian/Vegan/Child/None)
▸ RSVP status dropdown with automatic color:
Yes → GREEN | No → RED | Pending → AMBER
▸ Kids attending (Yes/No dropdown)
▸ Gift received status (✓/○/Card Only)
▸ Table number + address/notes field
▸ 5 live stat summary boxes at top of sheet: auto-counting
⏰ Sheet 16 — WEDDING DAY HOUR-BY-HOUR SCHEDULE
37 pre-loaded wedding day events from wake-up to vendor cleanup:
▸ Editable time column — enter your exact times
▸ Event/activity, location/room, who is involved, notes
▸ Color-coded in rotating 4-color row bands for easy scanning
▸ Pre-loaded with every major wedding day moment
▸ Print and share with ALL vendors 2 weeks before the wedding
🎒 Sheet 17 — 6 COMPLETE PACKING LISTS (100+ Items)
Organized in beautiful 3-column checkbox layout:
▸ Bridal Emergency Kit (25 items — nothing left to chance)
▸ Bridesmaid Getting-Ready Kit
▸ Carry Items on the Wedding Day
▸ Honeymoon Travel Essentials
▸ Honeymoon Clothing & Accessories
▸ Honeymoon Toiletries
💍 Sheet 18 — VOWS & CEREMONY READINGS PLANNER
▸ 5 vow planning fields: style, length, officiant role, format
▸ 12-line writing space for Partner One's vow draft
▸ 12-line writing space for Partner Two's vow draft
▸ 3-reading ceremony planner with title, reader, and notes
▸ Ceremony notes and special requests section
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💒 WHO IS THIS BUILT FOR?
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This workbook was designed for couples and professionals who:
📊 Are spreadsheet-comfortable and want data, not paper
💑 Are planning without a full-service wedding planner
🧠 Want ALL planning in ONE place, not spread across apps
💰 Need to track their budget dollar by dollar, category by category
📋 Want 300+ professional tasks pre-loaded and ready to go
🌍 Are managing a destination, multi-venue, or complex wedding
🌸 Love a beautiful, branded, professional experience
👔 Are wedding planners looking for a client-ready planning system
★ Also ideal for wedding planners who hand this to newly
engaged clients as part of their onboarding package. One
purchase, endless professional use.
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✏️ SET UP IN UNDER 10 MINUTES
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1️⃣ Download your .xlsx file instantly after purchase
2️⃣ Open in Microsoft Excel 2016+ or upload to Google Sheets
3️⃣ Go to ⚙️ Settings — enter your names, date, and budget
4️⃣ Watch the 🏠 Dashboard automatically update with your info
5️⃣ Work through each sheet as your planning progresses
6️⃣ Change ○ to ✓ as you complete tasks — watch your
progress percentage climb!
⏱ Most couples are fully set up and actively planning in
under 10 minutes. Then the workbook runs itself.
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🖥️ FILE DETAILS & TECHNICAL SPECS
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📁 Format: .xlsx (Microsoft Excel Open XML)
💻 Software: Microsoft Excel 2016+ · Google Sheets (compatible)
📊 Sheets: 18 fully formatted, color-coded worksheets
🔢 Formulas: 80 live formulas — manually audited, zero errors
✅ Dropdowns: 27 data validation menus
🌈 Conditional Formatting: Auto color-coding on key columns
🖨️ Print-Ready: All 18 sheets configured for portrait print
🔒 Freeze Panes: Set on all data sheets for easy scrolling
📲 Device: PC, Mac, tablet, any Excel or Google Sheets device
📂 Delivery: Instant digital download after purchase
💡 GOOGLE SHEETS NOTE: Upload .xlsx to Google Drive, then
open with Google Sheets. All formulas, dropdowns, and
conditional formatting transfer. Minor color rendering
differences may appear — all functionality works perfectly.
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⬇️ HOW YOUR INSTANT DOWNLOAD WORKS
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After purchase, Etsy sends your download link automatically
by email. You can also find it anytime at:
Etsy Account → Purchases & Reviews → Download Files
⚠️ DIGITAL DOWNLOAD ONLY — No physical item will be shipped.
All sales are final due to instant file delivery. If you
encounter any technical issue with your file, message us
within 24 hours and we will resolve it immediately. 💬
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🎁 COMPLETE YOUR SYSTEM — GET BOTH PRODUCTS
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Our matching ELDON-Digital Wedding Planning Timeline &
Checklist (.docx) is available separately in our shop.
✦ The Excel Workbook → Live tracking, formulas & data
✦ The Word Document → Print, binder & client-sharing
Together, they form the ultimate complete wedding planning
system. Ask us about our bundle discount! 💌
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💬 FROM THE ELDON-DIGITAL TEAM
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We built this workbook because wedding spreadsheets on Etsy
have a dirty secret: most of them are full of formula errors
that buyers only discover after purchase, after excitement,
after trust.
We refused to do that.
Every formula in this file was hand-coded, manually tested,
and verified to return zero errors. Every dropdown was built
with real planning scenarios in mind. Every color was chosen
intentionally. Every row height, column width, and freeze
pane was set with purpose.
This is the spreadsheet we wish couples had from the moment
they said yes. We hope it makes your planning as beautiful as
your big day will be.
Questions? Message us — we reply within 24 hours. ❤️
Plan with confidence. Celebrate without chaos.
⭐⭐⭐⭐⭐ Trusted by couples and planners worldwide.
— The ELDON-Digital Team