🚗 Car Rental and Car-Sharing Fleet Manager 🚗

Everything a rental counter, car-sharing station or small fleet needs, in one professional Windows and Mac application

Stop juggling spreadsheets, paper contracts and three different apps. The Car Rental and Car-Sharing Fleet Manager brings quotes, bookings, availability, contracts, deposits, guided checkout and return, invoicing, maintenance, incidents, inventory, car-sharing trips and 50 reports into a single polished desktop program. Install it once, add your vehicles and rent the same afternoon.

🔒 Your data, your computer. No cloud account, no monthly fee, no internet needed for daily work. 💎 One-time purchase. Free updates for all 1.x versions. 🎨 Beautiful by design. Eight color themes, bold readable typography, colorful 3D charts.

🏠 A dashboard that runs your day

Thirteen live cards show available vehicles, pickups and returns due, late rentals, cleaning and maintenance, expiring documents, open damage, deposits held, outstanding balances, monthly revenue and fleet utilization. Nine panels list today's pickups, returns, conflicts, waitlist, maintenance due, low fuel, unresolved tolls, tasks and communications. Eight charts show revenue by category, utilization and profit per vehicle, the six-month trend, fleet status, booking sources and receivables aging. Every card, row and bar is a link.

📅 Bookings that never collide

🔎 Availability engine: check any window, see what is free with preparation buffers, read every conflict in plain words, get ranked substitute vehicles, alternative times, nearby locations and a 14-day heatmap 📘 Reservations with holds that expire automatically, confirmations, extensions that re-price, cancellations with reasons and no-show handling 🚫 Double-booking protection with a manager override that is written to the audit log 🕓 Waitlist matched automatically when a vehicle frees up 🗓️ Schedule calendar: timeline per vehicle with maintenance and cleaning blocks, an unassigned row for shortages, plus a month view 💬 Quotes priced by the rate engine, emailed to the customer and converted to bookings with one click

🔑 Guided checkout and return

📋 Precheck stops the handover when the license expires before the return date, the contract is unsigned, the deposit is missing, the vehicle is locked or a conflict exists 📷 Inspection with your own checklist templates, six required photos, existing damage notes and the vehicle's reference photos side by side 🎒 Accessories and keys with optional barcode scanning ✍️ On-screen signature and acknowledgement ↩️ Return reconciliation that calculates late fees, excess distance, fuel or energy, tolls, missing items, cleaning and damage, shows every calculation, creates the draft final invoice and applies the deposit

📝 Contracts, deposits and money that hold up

📄 Contracts generated from templates with merge fields, signed and countersigned on screen, frozen with a checksum, amended as numbered versions 🏦 Deposits received, applied, deducted only against a documented charge, and refunded, with a complete movement log 🧾 Invoices locked when finalized, credit notes, supplemental invoices, payments with receipts, customer statements and aging 💱 45 currencies with automatic symbol and decimals, configurable tax, tax inclusive or exclusive 💲 Rate plans with daily, weekly and monthly caps, hourly and weekend rates, tiered pricing, extra driver, one-way, airport and delivery fees, packages, discounts with approval thresholds and fees

🔧 Fleet, maintenance and risk under control

🚙 Vehicles with documents and expiry alerts, cost tracking, telematics IDs, more than 20 operational statuses and six reference photos (front, rear, left, right, interior, odometer) 🗂️ Categories with standard rates, deposits and equivalents for substitution 📍 Locations, airport desks and car-sharing stations with pickup instructions ⛽ Mileage and fuel logs written automatically 🛣️ Tolls and violations matched to the active rental and billed with a printed notice 🛠️ Maintenance plans by date or odometer, work orders with hard availability lockouts, cleaning jobs with turnaround tracking ⚠️ Incidents, damage records with before and after photos, insurance claims

📦 Inventory and car-sharing built in

🎒 Bulk accessories and serialized units with the availability formula shown on screen, adjustments, transfers, stock counts, suppliers and purchase orders 📡 Warehouse scanner for pick, checkout, return, receive, transfer and count with duplicate rejection and undo 🔄 Membership plans and trips billed by minutes, distance and energy with daily caps and automatic invoices

📊 Numbers you can explain

📈 Utilization: operational and gross, per vehicle, category and location 💹 Fleet profitability: revenue, direct and fixed costs, allocated overhead, contribution, operating profit, margin and return on investment per vehicle 📑 50 reports with filters and PDF, Excel and CSV export that opens automatically 📖 KPI dictionary with the formula behind every figure

🖨️ 17 branded PDF documents

Quotation, reservation confirmation, rental agreement, checkout sheet, return sheet, invoice, credit note, receipt, statement, inspection report, incident report, work order, damage claim summary, delivery sheet, trip receipt, membership agreement and toll notice. Print Record and Print All on every screen. Your logo and your chosen banner color on every page, with text that switches between white and black automatically.

⚙️ Administration, security and peace of mind

👥 Ten roles with a full permission matrix, including a view financials permission that hides money from staff who do not need it 🧾 Append-only audit log with before and after values for every change and every sign-in 💾 Scheduled backups with checksums, backup on exit, restore with validation and an automatic safety copy 🔢 Custom numbering, dropdown manager, email templates with SMTP sending, session timeout 🧪 Sample business with 24 vehicles, 25 customers and 300 completed rentals to explore, removable in one click

📦 What you get

📥 Instant download, about 15 MB 🪟 Windows launchers: Setup, Open Program, Create Desktop Shortcut 🍎 macOS launchers: Setup and Open Program 📚 89-page Complete Illustrated Guide with real screenshots, plus Read Me First, Setup Guide, Demo Guide, KPI Dictionary, Data Dictionary, Test Report and Licenses in PDF and Word 🔁 Free updates for version 1.x 💬 Friendly support by message

🖥️ Requirements

Windows 10 or 11 (64-bit) or macOS 12 or newer. About 400 MB of disk space after setup. The setup script downloads the desktop runtime once (about 110 MB); after that the program works fully offline.

ℹ️ Honest notes

🔌 Email sending needs your own SMTP account (optional) 💳 Card processing is not included; record payments taken on your own terminal 🍎 The macOS build is not notarized: open it once with right-click, Open 📷 Photos are added from files, not from a live camera feed 📁 Digital product, nothing is shipped. Because this is a download, all sales are final

🛒 Ready in three steps

1️⃣ Buy and download the zip 2️⃣ Run the setup, then open the program 3️⃣ Answer the two-minute first-run wizard and start renting

Take control of your fleet today. 🚀 Designed by ELDON-Digital.