📝 DESCRIPTION

🧹 Commercial Cleaning Contract Manager

Run your entire cleaning business from one professional desktop program.

Six spreadsheets, a paper calendar, a text thread with your crew, and a shoebox of receipts. That is how most cleaning companies run, and it works right up until it does not. A visit gets missed. An invoice never goes out. A contract renews at a price that was never profitable in the first place.

This program replaces all of it.

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💎 Why this is different

💰 One time purchase. No subscription. Ever.

Pay once and own it. No monthly fee, no per user pricing, no seat count, no account to create, no card on file quietly renewing. The version you buy keeps working for as long as you want to use it.

🔒 Your data never leaves your computer

Everything is stored in a plain folder beside the program. There is no cloud service, no server, and no company holding your client list. The program runs with no internet connection at all. Email is the only feature that reaches outside, and it uses the mail account you enter yourself.

🎯 It tells you the truth

This is the part most software gets wrong. When a required task is missed, the visit is recorded as partially completed, not complete. When a figure cannot be calculated, the screen says "Not available" instead of showing a zero, because zero and unknown are different things. An inspection item marked not applicable is excluded from the score, never counted against you. Software that flatters you is worse than no software at all.

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📋 Clients, buildings, and contracts

✅ Clients with as many contacts as you need, so invoices reach accounting and complaints reach the site manager ✅ Buildings with access notes, keys, and alarm codes, deliberately kept off every printed document ✅ Service areas dividing each building into restrooms, offices, corridors, kitchens, and more ✅ Scopes of work listing tasks per area with time estimates, which become your crew checklists automatically ✅ Scope versions that keep history, so adding the third floor never rewrites what happened last month ✅ Proposals that price a scope and convert into a contract with no retyping ✅ Renewal reminders on the dashboard before a contract quietly lapses

📅 Scheduling that runs itself

✅ Daily, weekday, chosen weekday, biweekly, monthly by date, monthly by weekday, and seasonal patterns ✅ Visits generate from every active schedule with zero duplicates, no matter how many times you run it ✅ Conflict warnings for double booked crews, approved days off, and shifts that push someone into overtime ✅ Holidays and blackout dates respected automatically ✅ Rescheduling keeps the original visit and creates a linked makeup visit, so your record stays honest about what moved and why

✅ Visits and proof of service

✅ Checklists built from each building's actual scope, area by area ✅ Exceptions with reasons whenever work could not be completed ✅ Supply use posted once, reducing stock and booking the cost in a single step ✅ QR arrival codes printed for buildings, areas, equipment, or employee badges ✅ Codes are signed and tamper evident, hold no client name or address, and a duplicate scan within minutes counts only once

⭐ Quality inspections you can defend

✅ Reusable templates with weighted criteria and your own rating scales ✅ Score is points earned divided by points possible, with the arithmetic printed for the client ✅ Not applicable items removed from both totals ✅ Unrated items excluded, with a warning before you finalize, so a half finished inspection cannot inflate a score ✅ A comment required on every item below standard, so each deduction is explained ✅ Corrective actions with owners and due dates, tracked to closure

💵 Invoices, payments, and real profit

✅ Invoices from a contract for the billing period, or built line by line ✅ Statuses colored at a glance: draft, sent, partially paid, paid, overdue, void, written off ✅ Payments allocated across invoices, with honest open balances on partials ✅ True profit per contract: revenue, labor at real rates with overtime and burden, supplies from posted consumption, equipment allocation, and overhead shown separately and never hidden inside another number ✅ Scenario modeling projects your margin at different wage, supply, overhead, and price levels without touching a single record. Use it before the renewal conversation, not after.

👷 Workforce

✅ Employees with roles, pay rates, and attached documents ✅ Named crews with supervisors, assignable to a schedule in one step ✅ Payroll hours with regular and overtime, approved before they count toward anything ✅ Time off feeding the conflict checker, so nobody is scheduled while away ✅ Certification expiry alerts before a credential lapses

📦 Supplies and equipment

✅ Reorder points with low stock alerts ✅ Every stock movement recorded as a transaction, so history explains every change ✅ Vendors with catalogs for reordering ✅ Equipment with purchase details, condition, and maintenance logs with service reminders

📧 Email automation, under your control

✅ Seven automations: service summaries, inspection reports, invoices, late payment reminders, renewal notices, complaint acknowledgments, and schedule changes ✅ Every automation is off until you turn it on, and each can require your approval before anything sends ✅ Test mode redirects every message to one address of yours, so you see exactly what a client would receive before a single real message goes out ✅ Your password is encrypted on disk and never appears in the audit trail, a log file, or an export

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🎨 Built to look good in your office

🌈 Eight color themes, six light and two dark, every one tested so text stays readable 📄 Every document carries your branding: your logo, address, tax number, payment instructions, and footer note, and nothing else 🔍 Three display densities and adjustable text size, for the back office monitor or the van laptop 📊 Exports to PDF, Excel, and CSV, named consistently and saved where you expect them

💾 Your safety net

💾 One click backups, zipped with a checksum ✔️ Verify actually opens the backup and runs an integrity check inside it, so you learn it is restorable before you need it ↩️ Restore takes a safety copy of your current data first and shows you where, so it is never a one way door 📜 A full audit trail of who changed what and when

📥 Moving off spreadsheets

The CSV import wizard matches your column headings automatically, then "Check without saving" shows exactly what would happen, including every rejected row with its line number and the reason. Fix what it names, then import. Ten minutes, no retyping.

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📚 Documentation that actually explains things

📖 The Complete Guide: a 23 page full color illustrated book covering installation on both systems and every single function, with real screenshots and worked examples 📘 Illustrated User Guide with real screenshots of every major screen ⚡ Quick Start: from first open to your first generated schedule in ten minutes 🔧 Troubleshooting guide for the common problems 📗 Data Dictionary explaining every table in your database 🎁 Full sample dataset so every screen makes sense on day one, and clears permanently when you are ready for real work

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💻 What you receive

📦 Instant download of the complete program folder 🪟 Launchers and guided one click setup for Windows 🍎 Launchers and guided one click setup for Mac 🖥️ Desktop shortcut creators for both systems 📚 All five guides 🔨 Build scripts, if you prefer to compile a standalone application file yourself

⚙️ System requirements

Windows 10 or 11, or macOS. The program uses Python 3.10 or newer, which is free. A guided setup file is included for each system and handles the installation in one click, telling you exactly what to do if anything is missing.

🗄️ You are never locked in

Your database is a standard SQLite file you can open with any SQLite tool. Export everything to PDF, Excel, or CSV whenever you want. Copy the whole folder to another computer and it runs there with your records intact. That is the entire migration procedure.

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❓ Questions before you buy?

Message me. I answer quickly, and I would rather help you decide this is not the right fit than sell you something that does not serve your business.

🚀 Save hours every week. Prove your service quality. See exactly which contracts actually make money.

Designed and made by ELDON-Digital. 💙