📝 Product Description

🥋 Spend more time building confident students and less time managing scattered records.

Bring your school’s daily operations together with Martial Arts School Manager, available from Eldon-Digital. This downloadable application connects student records, memberships, class schedules, attendance, belt progression, billing, retail inventory, and reporting in one organized workspace.

Designed for martial arts schools, dojos, and training academies, it helps you follow each student’s journey while keeping the administrative details close at hand.

With 36 management modules, 19 report families, colorful themes, flexible printing, and an illustrated operating guide, you can build a clearer picture of your school’s activities without requiring a cloud subscription.

✨ A connected workspace for your school

Keep related information together so you can move from a student’s profile to their household, membership, bookings, attendance, and training history.

The dashboard brings useful school information into view, including scheduled classes, check-ins, membership renewals, outstanding invoice balances, and records that need attention.

👨👩👧👦 Organize students, families, and guardians

Manage the people at the center of your school:

• Maintain student profiles and contact information.
• Link students to households and guardians.
• Record program assignments and current ranks.
• Track student status, notes, and communication preferences.
• Store supported attachments with related records.
• Use the family enrollment workflow to organize participants and selected plans.
• Review linked records without maintaining separate spreadsheets for every activity.

🎟️ Manage memberships and class packages

Keep membership terms and visit balances organized:

• Create membership plans and class packages.
• Assign plans to individual students.
• Track start dates, expiration dates, and membership status.
• Review available, reserved, and consumed visits where applicable.
• Handle supported renewals, freezes, resumptions, and cancellations.
• Record credit adjustments with a reason.
• Review upcoming renewals and expired memberships.

Membership purchases and renewals can create linked invoices. Invoice posting depends on the user’s approval permissions.

📅 Plan classes and manage attendance

Bring scheduling and participation into the same workspace:

• Create programs, class templates, and dated sessions.
• Assign instructors, rooms, and resources.
• Set class capacity and duration.
• Review scheduling conflicts and closures.
• Use calendar views to explore your schedule.
• Book eligible participants into classes.
• Manage waitlist requests, offers, acceptance, and declines.
• Open class rosters and record attendance.
• Correct attendance outcomes with the corresponding visit adjustments.

This gives staff a practical way to connect the calendar, class roster, and membership records.

🏆 Track ranks, curriculum, testing, and promotions

Support a more organized training journey:

• Define ranks and belt ladders.
• Maintain curriculum items and requirements.
• Record student progress and instructor assessments.
• Create testing events and registrations.
• Review eligibility information.
• Record testing outcomes and approval decisions.
• Maintain promotion history.
• Generate supported student progress documents and promotion certificates.

💵 Keep billing and payment records organized

Manage the recordkeeping side of school finances:

• Create invoices with line items, quantities, prices, and applicable tax settings.
• Track draft, posted, and voided invoice states.
• Record payments completed outside the application.
• Review outstanding balances and unapplied funds.
• Allocate eligible unapplied payments to matching invoices.
• Record supported refunds.
• Prepare recurring invoice drafts for review.
• Track direct expenses.
• Keep amounts in supported currencies separated appropriately.

The application records financial activity. It does not process credit cards, submit bank transactions, or automatically collect membership payments.

🛍️ Manage uniforms and retail inventory

Keep school merchandise connected to your administrative records:

• Maintain product records and stock information.
• Track supported size, color, and other product variants.
• Record uniform fittings and issues.
• Review low-stock items.
• Record retail sales and supported returns.
• Document inventory adjustments and their reasons.

🧑🏫 Organize instructors and staff activity

Maintain instructor information, program qualifications, and relevant work records. Track supported staff time and mileage entries, review approved activity, and prepare payroll information using the available hourly or per-class calculations.

Payroll features support preparation and recordkeeping. They do not transfer wages or handle payroll tax filing.

📋 Keep waivers and follow-up records accessible

Organize waiver templates, captured consent records, outreach tasks, and message templates alongside your school records.

Use local drafts and in-app notices to support administrative follow-up. External email and SMS delivery are not included in the current release.

📊 Turn school records into useful reports

Explore 19 report families, including:

• Membership and renewal information.
• Attendance and no-shows.
• Class and staff utilization.
• Household balances and aging.
• Inventory valuation and size demand.
• Package balances and rank distribution.
• Curriculum completion.
• Testing eligibility and results.
• Waiver expiration.
• Outreach, audit activity, and operational contribution.

Reports help you review activity and identify records that need attention. They are operational reports, not a replacement for audited financial statements.

🖨️ Print, export, and share organized documents

Export supported records and reports as:

• PDF for printing and presentation.
• Excel XLSX for spreadsheet review.
• CSV for plain-data use.

Choose available record, selected-record, current-page, or full filtered-list export scopes. PDF exports support paper and orientation options, highlighted sections, and layouts that use the printable page width.

🎨 A workspace you can make your own

Personalize the application with your school identity and preferred appearance:

• School name, contact details, and logo.
• Six color themes.
• Bold text scaling from 100% to 200%.
• Responsive layouts for different screen sizes.
• A sidebar that preserves its scroll position.
• Compact phone and tablet navigation.
• An automatic Windows desktop shortcut with the application’s dojo-and-belt icon.

📱 Access the host from devices on your school Wi-Fi

Run the application on your main host computer, enable network access, and open the displayed address on another device connected to the same trusted local network.

The connection panel includes the host address and a QR code. The default HTTP connection opens without certificate installation. Each person still signs in with their assigned school account.

Phone and tablet access uses a web browser. This purchase does not include a separate App Store or Google Play application. The host computer must remain running and awake.

🔐 Keep control of access and recovery

The application includes:

• Administrator-created user accounts.
• Role-based permissions and record access restrictions.
• Temporary-password and session controls.
• Encrypted backups.
• Workspace recovery-key support.
• Optional fictional sample records for learning the system.

School records are stored on the host computer. Default HTTP Wi-Fi traffic is not encrypted; optional HTTPS is available.

📦 What your download includes

• Martial Arts School Manager version 0.9.5.
• Windows x64 application.
• Mac Intel and Apple silicon builds.
• Startup launchers and supporting application files.
• A 58-page illustrated PDF guide.
• Updated desktop-shortcut instructions.
• Application source code and license notices.
• Release notes, audit evidence, and known-limitations documentation.

The complete ZIP is approximately 19.47 MB.

🚀 Getting started

1. Extract the entire ZIP into its final writable local folder.
2. On Windows, open Run First.bat.
3. Create your school identity and administrator account.
4. Choose whether to load fictional sample records.
5. Save your recovery key and create a backup.
6. Use Open Program or the desktop shortcut for future launches.

No default administrator password is supplied.

📌 Compatibility and current release scope

Windows x64 has been tested. Mac Intel and Apple silicon builds are included but have not been tested on Mac hardware. The application is unsigned, and the Mac app is not notarized.

The current release supports the workflows described above, but it is not a complete accounting, payment-processing, payroll, or messaging platform. Online self-booking, guardian self-signing, external email/SMS delivery, and certain advanced scheduling and assessment features remain outside its current capabilities.

The included documentation explains these boundaries. Review the sample workspace and operating guide before introducing live school records.

💛 Bring your school’s records into one organized workspace with Martial Arts School Manager from Eldon-Digital.