DESCRIPTION

🚗 Run your entire dealership from one office computer and every phone, tablet and laptop on your Wi-Fi. Dealership Manager is a complete, multi-user management system built for independent used-car dealers, buy-here-pay-here lots and small franchise stores. One computer is the Host and keeps your data; your staff sign in from any device on your network. No monthly fees, no cloud, no internet required. 🔒 Your customers, deals and money stay on your own computer.

👥 Built for a team, not just one desk
✅ Unlimited staff accounts, each with their own login
✅ 13 ready-made roles: Owner, General Manager, Sales Manager, Salesperson, F&I Manager, Service Manager, Advisor, Technician, Parts, Bookkeeper, Collections, Receptionist and Read-Only
✅ Granular permissions per module and per action (view, create, edit, delete, approve, print, export, post, reverse)
✅ Staff phones and tablets connect by scanning a QR code; the layout adapts to the screen
✅ Active session control, lockout after failed sign-ins, Argon2id password hashing
✅ Full audit log of who changed what and when

📊 Live dashboard
16 KPI cards, a Today panel (appointments, deliveries, follow-ups, payments due, overdue tasks), an Exception Center summary, monthly profitability and real 3D charts you can rotate: gross by salesperson, inventory by make and age, labor revenue by technician.

🎯 CRM and customers
Leads with source, temperature and salesperson, activity logging (calls, emails, visits, test drives), appointments, follow-up reminders, email templates with merge fields, one-click Convert to Customer and Convert to Deal, duplicate customer detection.

🚙 Inventory that knows your true cost
Eight labeled photo slots per vehicle (front, rear, sides, interior, dashboard/odometer, engine) with camera upload from a phone, VIN validation, full cost build-up (purchase, auction, transport, buyer fee, inspection, reconditioning), potential gross, days in stock, aging bands, window sheets and internal cost sheets. Appraisals convert to stock in one click.

🤝 Deals, desking and F&I
A ten-step deal flow from Draft to Completed, a live desking calculator (price, discount, add-ons, fees, tax rules, trade allowance and payoff, rebates, cash down, APR, term, monthly / biweekly / weekly), payment scenarios, front and back gross, an F&I product catalog with A / B / C menu presentation, funding tracker with stipulations, deal jacket checklist, commission snapshots and a customer-ready Deal Summary PDF.

💰 Buy Here Pay Here made simple
Completed in-house deals create payment accounts with amortization schedules. Post payments with numbered receipts, reverse mistakes without deleting anything, quote payoffs for any date, print statements, track past-due accounts with grace days and late fees.

🔧 Service and parts
Service appointments, repair orders with labor, parts and sublet lines, multi-point inspection checklist, estimates and invoices, technician and advisor performance. Parts stock with reorder points, every movement traceable, vendors and purchase orders with receiving.

📒 Accounting and 52 reports
An income and expense register that fills itself from deals, receipts, invoices and purchase orders, cash and bank accounts, optional balanced general ledger, plus 52 reports and an Executive report across Sales, Inventory, CRM, Finance, Payments, Service, Parts and Financials. Every list, record and report prints to PDF and exports to real Excel workbooks or CSV, opening automatically in your default program. 🖨️

🎨 Made to fit your store
11 themes (8 light, 3 dark), adjustable text size, your logo on every screen and printout, 45 currencies plus custom symbol, 7 date formats, editable dropdown lists, document numbering prefixes, tax and gross rules, inspection checklist and deal jacket list.

💾 Safe by design
One-click backup packages with automatic daily backups, verified restore with a safety copy, integrity check, export everything to CSV, a Clear All Data button for going live and a fictional sample dealership you can reload for training.

📦 What you receive (instant digital download)
🔹 The complete application for Windows 10/11 and macOS 12+ with one-click Setup and Run files
🔹 Optional desktop-window mode and installer builders (Setup.exe, .msi, .dmg)
🔹 Sample dealership with realistic data, photos and a year of history
🔹 An 83-page full-color illustrated user guide with step-by-step instructions for every function
🔹 Free updates to this version

💻 Requirements
Windows 10/11 or macOS 12+, 4 GB RAM, 500 MB free space. Internet is needed only once during Setup. Staff devices need only a browser on the same network.

⚡ One-time purchase. No subscription. No per-user fees. This is a digital product delivered by download; nothing is shipped. Because of its digital nature, all sales are final. Questions before buying? Send a message and we will answer quickly. 🙌