Description

🎹 Run your entire music school from one program. No monthly fees. No cloud. No internet required.

Music School and Lesson Manager is a complete desktop system for private music teachers, studios, academies, and community music schools. It installs from a single folder, keeps your data on your own computer, and lets your front desk, teachers, students, and parents work from any phone, tablet, or computer on your Wi-Fi. One purchase, unlimited students, unlimited users, forever.

✨ Ready in ten minutes. Unzip, double-click Run First, answer a short setup wizard, and you are in. Explore with the built-in sample school (30 students, 6 teachers, 5 rooms, a full year of lessons and billing) or start empty.

📅 SMART SCHEDULING THAT NEVER DOUBLE-BOOKS
• Day, week, month, and agenda calendar views with teacher colors
• Every booking is checked for teacher overlap, room availability, required equipment (piano, drum kit), teacher qualifications, leave, school closures, and student clashes before it saves
• Plain-language conflict messages with free alternative times offered instantly
• Recurring lesson series (weekly, biweekly, monthly, custom weekdays) with edit this lesson, this and future, or the whole series
• Drag and drop rescheduling, waitlist with timed offers, and a printable teaching schedule

✅ ONE-TAP ATTENDANCE, MAKE-UP CREDITS AND PACKAGES
• Today's attendance board with quick buttons per student
• Make-up credits issued, reserved, and redeemed automatically by your cancellation policy (never mixed with cash)
• Lesson packages with freezes, expiry, low-balance alerts, and a full unit history
• Package units are consumed exactly once, even if attendance is re-saved

👨👩👧 STUDENTS, FAMILIES AND GUARDIANS
• Student journey from Inquiry to Trial, Enrolled, Active, Paused, and Alumni with one-click transitions
• Family accounts with sibling discounts, guardians with portal access and pickup authorization
• Consents and agreements with version and expiry tracking
• CSV import with a downloadable template, bulk actions, filters, and saved views

💳 TUITION BILLING THAT ADDS UP
• Monthly tuition run with preview, mid-month prorations, and automatic family discounts
• Draft, Posted, Partially paid, Paid, Void, and Credit note invoice lifecycle
• Payments applied to invoices with unapplied credit tracking, deposits held separately, refunds and reversals
• 14 currencies stored to the exact minor unit, manual dated exchange rates for reporting
• Family statements, receipts, and invoices as branded PDFs with your logo

🎼 STUDIO TOOLS
• Repertoire, practice assignments with student logging and teacher verification, published assessments
• Recitals with performer order, running time, accompanist load, and five printable documents (program, running order, rehearsal schedule, check-in sheet, contact roster)
• Instrument loans with reservations, checkout condition reports, deposits, damage charges, and maintenance holds
• Retail point of sale for books, strings, and reeds with stock control, receipts, returns, and family-account charging
• Expenses and teacher pay estimates with locked payroll periods

📊 20 REPORTS AND EXPORT EVERYWHERE
• Attendance, cancellations, utilization, revenue, tuition aging, cash flow, packages, credits, retention flags, recitals, loans, retail, waitlist, audit, and more
• Every metric has a written definition and an interactive chart with a table view
• Print or export any list, record, or report to PDF, real Excel workbooks, or CSV

✉️ COMMUNICATIONS
• Templates with merge fields for reminders, receipts, package alerts, and recital notices
• In-app notices and saved drafts offline; real email when you connect your own email service
• Every message previewed with the actual recipient before sending

🔐 PRIVATE BY DESIGN
• Roles for Owner, Administrator, Front Desk, Teacher, Finance, Student, Guardian, and Read-only
• Only administrators create accounts, set temporary passwords, and assign permissions with simple checkboxes for every area
• Parents see only their family, teachers only their students, enforced on the server
• Encrypted Wi-Fi access (HTTPS), login lockout, session control, and a full audit trail
• One-click backups with verify and restore, automatic scheduled backups, factory reset

🎨 BEAUTIFUL AND ACCESSIBLE
• Light theme plus Concert Teal, Royal Violet, Sunrise Coral, and Ocean Blue
• Bold, high-contrast typography, emoji navigation, and layouts that work from a 360 px phone to a 4K monitor
• Fully keyboard operable

📦 WHAT YOU GET (instant digital download, about 19 MB)
• Windows 10/11 64-bit program and macOS 11+ program (Intel and Apple silicon) in one ZIP
• Launchers: Open Program, Run First, Stop Program, Create Desktop Shortcut, Allow Network Access
• A 46-page full-color illustrated PDF guide plus HTML guides: quick start, user guide, network and security, backup and restore, workflows, troubleshooting, demo script
• Complete source code and build instructions
• Test report with 84 automated acceptance checks

💻 REQUIREMENTS
Windows 10 or 11 (64-bit) or macOS 11 or newer. Any modern browser (Chrome, Edge, Safari, Firefox). No installer, no admin rights needed to run, no internet connection required. Email sending is optional and uses your own email service.

⚠️ PLEASE NOTE
This is a digital product. Nothing is shipped. Because the program is not code-signed, Windows SmartScreen and macOS Gatekeeper show a one-time warning on first run; the guide explains the two clicks needed. Online card processing, SMS, and calendar sync are not included. Digital downloads are non-refundable once delivered, but questions are always welcome.

🎵 Stop juggling spreadsheets, paper sign-in sheets, and text messages. Give your school one calm, organized home.