📝 Product Description

🅿️ Run your entire parking permit office from one colorful, easy program.

Parking Permit and Facility Administration Manager is a complete multi-user system for parking operators, property managers, HOAs, apartment communities, campuses, hospitals, office garages and municipal lots. Allocate spaces, issue permits with real barcodes, collect payments, manage renewals and print everything with your own logo, all from one computer that your whole team can share over Wi-Fi.

💳 One-time purchase. No subscription, no monthly fees, no cloud account. Your data stays on your own computer.

📶 MULTI-USER ON YOUR OWN WI-FI

✅ One Windows or Mac computer runs the program
✅ Every phone, tablet and computer on the same Wi-Fi opens it in a web browser
✅ Scan a QR code on screen to connect a phone in seconds
✅ Each team member signs in with their own username and password
✅ Layouts made for computers, tablets and phones, chosen automatically
✅ See every connected device in Settings

🎫 THE COMPLETE PERMIT WORKFLOW

1️⃣ Allocate an authorized space, or a permit without a dedicated space
2️⃣ Record validity dates, calculated automatically from the permit type
3️⃣ Collect payment and print a receipt, with tax added for you
4️⃣ Manage renewals with reminders, notices and one-click renewal
5️⃣ Document exceptions as operator notes or incident reports
6️⃣ Issue replacement permits for lost, stolen or damaged permits, with a new number and barcode

🧭 A friendly 5-step Allocate Permit wizard guides your staff through customer, vehicle, space, payment and review. Double bookings are blocked automatically, even when two people try to book the same space at the same moment.

✨ EVERYTHING YOU NEED IN ONE PLACE

🏢 Facilities: garages, surface lots and campus lots, including planned closures
🅿️ Spaces: live allocation status for every space
🗺️ 3D Space Map: a colorful map of every facility showing allocated, reserved, available, held and out-of-service spaces, with a badge on permits ending soon
🏷️ Permit Types: set prices, durations, grace days, vehicles allowed and a permit color for each type
👥 Customers: accounts with document status, active permits and live balances
🚗 Vehicles: make, model, year, color and type
🔒 Plate Identifiers: a restricted area with access controls (see Privacy below)
🔄 Renewals: permits ending soon appear automatically
📅 Reservations: hourly or daily bookings with conflict checks
🎟️ Visitor Passes: guest and contractor passes with barcodes
✅ Verify Permit: scan with any USB or Bluetooth barcode scanner, or type the number, to see VALID or NOT VALID with the reason
💳 Payments, Charges and Balances: receipts, refunds, account statements and overdue aging
⚠️ Incidents: damage reports, lost permits, gate problems, safety hazards and more
📝 Operator Notes: shift handovers and exceptions, with pinned notes on the dashboard
✉️ Email Center: permit confirmations, expiry reminders, document requests, planned closure notices and receipts
🕒 Activity Log: every sign-in, change and export, newest first

📊 SIX KPIs AND BEAUTIFUL 3D CHARTS

🅿️ Permit occupancy
🔄 Renewal rate
💰 Revenue per space
⏰ Overdue balances
⚠️ Incident frequency
💤 Unused allocations

Plus a multi-site comparison across all your facilities and colorful 3D charts on every list.

🖨️ PRINT-READY PDF, EXCEL AND CSV

Every list, record and report has a simple Print / Export menu. Files open straight in your PDF reader or Excel, with no extra windows.

📄 Printouts: permits with barcode dashboard tags, receipts, renewal notices with a remittance slip, incident forms (filled or blank), visitor passes, vehicle lists, space maps, account statements and KPI reports
📊 Excel reports: Space Allocation, Permit Revenue, Renewal Calendar, Incident Summary, Account Balances and Multi-Site Comparison
🧾 CSV: export and import facilities, spaces, customers, vehicles, permits, reservations, incidents and payments, with ready-made import templates
🎨 Every printout carries your logo, business name, address and colors

🛡️ USERS AND ACCESS CONTROL

👑 Only the administrator can see, add, edit or delete user accounts
🔑 New users get a temporary password and must choose their own at first sign-in
☑️ View and Edit check boxes for every area of the program
🧩 Ready-made roles: Facility Manager, Permit Officer, Finance Clerk, Attendant and Viewer
🔐 Permissions are enforced by the program itself, not just hidden on screen

🔐 PRIVACY AND RESPONSIBLE DESIGN

🚘 Plates are visible only to users with the Plate Identifiers check box. Everyone else sees "Restricted" on screens, printouts and exports
📋 Every view and export of plates is recorded in the Activity Log
🗑️ Plates are removed automatically after the retention period you set (365 days by default)
⚖️ The program documents and informs your staff. It never issues fines, makes towing decisions, performs plate surveillance or acts as an enforcement authority

💰 MONEY DONE RIGHT

💵 Tax calculated on every charge and rounded to the cent
🌍 Over 40 currencies with your own exchange rates
📆 Payment terms, overdue tracking and aging buckets
🧾 Payments applied to the oldest charges first

🎨 MADE TO ENJOY EVERY DAY

🌈 12 multi-color themes, light and dark
🔠 Bold fonts you can make larger or smaller
📱 Bottom menu bar and card lists on phones, icon menu on tablets
🏠 A dashboard with quick actions, work queues, KPIs and charts

🗄️ YOUR DATA IS SAFE

💾 Automatic daily backups, kept for two weeks
⬇️ Back up any time with one click, and restore from a file
🧪 A realistic sample business to explore, kept separate from your real data
🧹 Clear the sample data whenever you are ready to go live

⚡ NOTHING TO INSTALL

📦 Unzip the folder and double-click Run First. Setup checks the files, allows other devices through the firewall, adds a colorful desktop shortcut and starts the program
🪟 Windows 10 or 11 (64-bit)
🍎 macOS 12 or later, on Apple silicon and Intel
📱 Phones and tablets use any modern web browser
🌐 Works offline on your own network

🧪 TESTED BEFORE DELIVERY

✔️ Every screen tested at computer, tablet and phone sizes
✔️ Every button, menu and printout checked
✔️ Tested with 20 people working at the same time

📦 WHAT YOU GET

✔️ The complete program for Windows and Mac
✔️ One-click setup, start, stop and desktop shortcut files
✔️ A sample business with sample logins for every role
✔️ The Complete Illustrated Guide with real screenshots and step-by-step instructions
✔️ Quick Start, Administrator, Network Setup, Data Dictionary and Test Report PDF guides
✔️ A one-page READ ME FIRST to get you running in minutes

🚀 PERFECT FOR

🏢 Property management companies
🏘️ HOAs and apartment communities
🎓 Colleges, universities and schools
🏥 Hospitals and medical centers
🏬 Office buildings and business parks
🅿️ Private parking operators and garages
🏛️ City, county and municipal parking offices

💬 INSTANT DIGITAL DOWNLOAD. One-time purchase. Your team can start issuing permits today. 🎉