DESCRIPTION

🎓 THE COMPLETE TUTORING CENTER AND STUDENT PROGRESS MANAGER
One multi-user desktop application that runs your entire tutoring center on your own Windows and Mac computers: inquiry and enrollment, guardians and households, assessments and learning goals, tutor matching, packages and tuition, recurring scheduling, attendance, lesson notes and homework, progress reporting, billing and payments, renewal and retention. No subscription, no cloud account, no monthly fees. Your data stays on your computers and the application works fully offline after a one-time setup.

📥 INSTANT DIGITAL DOWNLOAD
After checkout you receive the application package for Windows and Mac plus the complete illustrated documentation set. Nothing is shipped. Prefer a physical copy? The USB flash drive edition is available separately.

👥 BUILT FOR TEAMS
🔹 Standalone mode for a single computer or Team mode where one computer is the host and staff connect from their own Windows or Mac computers over your local network
🔹 One-time pairing code per client computer, then every staff member signs in with their own account
🔹 Seven roles included: Administrator, Center Manager, Academic Coordinator, Tutor, Receptionist, Billing Staff and Read-Only Reviewer
🔹 Every permission can be granted or revoked per account; permissions are enforced by the engine and the export system, not just by hiding buttons
🔹 Tutors see only their assigned students, lessons, goals and notes
🔹 Team Connection Center shows the host identity, authorized devices, connected staff and diagnostics
🔹 Activity log records every action per user, exportable to PDF, Excel and CSV

🏠 OPERATIONAL COMMAND CENTER
🔹 Cards for active students, new enrollments, today's lessons, attendance rate, available tutor hours, low package balances, overdue assignments, goals needing review, outstanding invoices, overdue balances and program margin
🔹 Today's timeline, needs-attention panel, upcoming assessments, package expiration warnings, tutor availability, recent student progress and payment reminders
🔹 Interactive 3D charts for enrollment trend, package balance distribution, tutor utilization and program revenue, each with a flat mode and an accessible data table
🔹 Every card and chart drills down to the records behind it; an empty database shows a helpful start page instead of fake numbers

👨🎓 STUDENTS, GUARDIANS AND HOUSEHOLDS
🔹 12-tab student profile: Overview, Guardians, Enrollment, Schedule, Attendance, Learning Plan, Assessments, Assignments, Packages, Billing, Documents and Timeline
🔹 Enrollment states from Inquiry through Assessment Scheduled, Awaiting Approval, Enrolled, Active, Paused, Withdrawn and Completed
🔹 Multiple guardians per student and multiple students per guardian with relationship, emergency priority, pickup authorization, billing responsibility and document permissions
🔹 Households link siblings, addresses, family discounts and billing accounts; family statements never expose another household
🔹 Consent records with versions and signatures
🔹 Guided Enrollment creates the household, guardian, student, consent, tutor assignment, package or tuition, recurring lessons, invoice and welcome message from one screen, with duplicate protection

📚 ACADEMIC PROGRAMS AND RESOURCES
Subjects with skill maps, programs and courses, levels, terms, locations, rooms with capacity and accessibility, resources including an optional vehicle type with conflict checking, maintenance blocks, holidays and skills. Archiving never breaks historical lessons or invoices.

👩🏫 TUTORS, AVAILABILITY AND COMPENSATION
🔹 Credentials with expiry alerts, weekday availability, languages, levels, locations and maximum weekly hours
🔹 Effective-dated compensation rules: hourly, per lesson, group session or commission, with the rule in force snapshotted on every time entry
🔹 Scheduled, delivered and approved payable time tracked separately; estimates are never labeled as payroll
🔹 Tutor Match scores every tutor with mandatory requirements (subject eligibility, active status) that can never be bypassed silently and weighted preferences (availability, language, location, level, capacity) you can adjust; overrides are recorded with a reason

🗓️ SCHEDULING
🔹 Day, week, month, agenda, tutor and room views
🔹 Individual, group, assessment, consultation, trial, closure and hold lessons
🔹 Recurring series with weekdays, intervals, end dates, occurrence limits and holiday skipping; generation is duplicate-proof
🔹 Series edits for this occurrence, this and future occurrences, or the entire series; completed lessons are never altered
🔹 Conflict detection across tutors, rooms, students, resources, vehicles, maintenance blocks and holidays, with travel buffers
🔹 Drag a lesson and preview conflicts, package effects, compensation effects and notices before committing
🔹 Waiting lists, group capacity and expiring holds

✅ ATTENDANCE, CANCELLATIONS AND MAKE-UPS
🔹 Scheduled, Confirmed, Present, Late, Excused Absence, Unexcused Absence, Student Cancellation, Tutor Cancellation, Center Cancellation, No-Show and Completed
🔹 Package units are consumed exactly once; saving repeatedly never deducts twice and every correction posts an auditable reversal
🔹 Configurable, effective-dated cancellation policies snapshotted on each booking
🔹 Cancellation preview shows notice given, package effect, fee, make-up entitlement and tutor compensation before you confirm
🔹 Make-up credits linked to the origin lesson with expiry and redemption; a returned unit never also produces a credit

🎯 GOALS, ASSESSMENTS, LESSON NOTES AND HOMEWORK
🔹 Numeric, rubric and milestone goals with progress rings, preserved revisions and explicit handling of increasing, decreasing, equal and missing baselines
🔹 Assessment template builder with versions; every result keeps the exact scale it was recorded on and must be reviewed and released before families see it
🔹 Lesson plans on the lesson itself: objectives, materials, activities and intended homework
🔹 Lesson notes with content covered, approach, participation, difficulties, accomplishments and next steps; private staff notes are separate from the guardian summary, which needs tutor approval before sharing
🔹 Assignments with due dates, extensions, submissions, scores, feedback and an overdue homework view; nothing is marked complete just because a date passed

🎟️ PACKAGES, BALANCES AND TUITION
🔹 Session-based and minute-based packages, term tuition, monthly tuition and group subscriptions
🔹 Templates stay separate from purchased packages, so template changes never rewrite existing agreements
🔹 Transactional ledger showing Purchased, Adjusted, Consumed, Reserved, Expired and Available to Book
🔹 Low-balance alerts, expiry warnings, sibling transfers, supervisor overrides with a recorded reason
🔹 Two staff members can never both take the last unit
🔹 Monthly tuition runs can be repeated for the same period without creating duplicates

🧾 BILLING AND PAYMENTS
🔹 Family or individual invoices with itemized lines, quantities, rates, discounts, tax, due dates, terms and attachments
🔹 Draft, Issued, Partially Paid, Paid, Overdue, Void and Credited states; issued invoices keep a snapshot so later setting changes never rewrite them
🔹 Sibling, program, fixed, percentage and scholarship discounts with effective dates
🔹 Partial payments, multiple allocations, overpayments held as credit, refunds, credit notes, receipts, statements and aging
🔹 Exact decimal money in 12 included currencies (USD, CAD, GBP, EUR, AUD, NZD, AED, SAR, EGP, INR, JPY, KWD) with 0, 2 or 3 decimal places, plus any currency you add; mixed currencies stay separate unless a dated rate is recorded
🔹 Recorded card payments store only the processor reference; no card numbers are ever stored

💬 COMMUNICATION CENTER
🔹 Templates with merge fields (center, guardian, student, subject, tutor, lesson date and time, room, package balance, invoice balance, due date and more), validation and merged preview
🔹 Message states that tell the truth: Draft, Awaiting Approval, Queued, Attempted, Provider Accepted, Failed and Confirmed Delivery
🔹 Offline: in-app notices, staff tasks, printable letters and prepared email files
🔹 Optional email sending through your own mail account
🔹 Automation rules for lesson reminders, overdue invoices, low balances, package expiry, missed lessons, overdue homework, credential expiry and renewal offers, with duplicate protection and catch-up windows after a restart

📊 REPORTS CENTER
15 reports with the formula shown on each: enrollment, attendance, lesson and tutor utilization, package completion, student progress, instructor workload, overdue balances, revenue, retention, assignments, goals, cash collected versus invoiced, program contribution margin, tutor compensation estimates and expiring documents. Filters, charts, drill-down, saved definitions and PDF, Excel and CSV export.

🖨️ PRINTING, EXPORTS AND BRANDED DOCUMENTS
🔹 Print This Record, Print All Filtered Records, Export PDF, Export Excel and Export CSV on every list, with an explicit export scope
🔹 Real Excel workbooks with typed dates and numbers, freeze panes, filters and print areas; clean UTF-8 CSV with formula-injection protection
🔹 Letter and A4, portrait and landscape, tables that never shrink into unreadable strips
🔹 Customer-branded Student Progress Report (family and internal versions), Family Invoice, Family Account Statement, Payment Receipt, Lesson Summary, Package Agreement, Attendance Sheet, Tutor Schedule and End of Term Summary, all with your name, logo, colors and contact details

🎨 DESIGN AND ACCESSIBILITY
🔹 Learning Constellation design plus Ocean Classroom, Orchard Academy and High-Contrast Learning themes
🔹 Bold readable type, layered cards, dimensional buttons and charts, colorful collapsible sidebar, global search, quick create, notifications and a Back to Dashboard button on every page
🔹 Interface scaling, keyboard navigation, visible focus, screen-reader labels and reduced motion

⚙️ SETUP, SETTINGS AND SAFETY
🔹 Four-step Setup Wizard: business identity, regional settings, first administrator, optional sample data
🔹 Settings for identity and logo, themes, document colors, paper size, numbering, billing terms, currencies, cancellation policies, holidays, dropdown lists, custom fields, email, team connections, users and permissions
🔹 Backup and Restore Center with manual and scheduled backups, encryption, checksum verification, safety backup before restore and maintenance mode during restore
🔹 Fictional sample center (60 students, 35 households, 12 tutors) you can explore and clear with one click; it stays cleared until an administrator reloads it

📦 WHAT YOU RECEIVE
🔹 Application package for Windows 10/11 (64-bit) and macOS 12 or newer (Apple silicon and Intel) with launchers, icons and setup scripts
🔹 Complete Illustrated Guide (114 pages) plus User Guide, Administrator Guide, Quick Start, Technical Architecture, Data Dictionary, Platform Matrix, Release Test Report and Delivery Matrix in PDF and editable Word
🔹 Sample branded documents, gallery images and a promo video

🖥️ REQUIREMENTS
Windows 10/11 64-bit or macOS 12+, a Chromium-based browser such as Edge or Chrome for the application window, and internet access once for the first-run setup. The setup files are not code-signed, so your operating system may ask you to confirm the first launch; the guide shows the one-click steps.

ℹ️ GOOD TO KNOW
🔹 Software product only; no tutoring or consulting services are included
🔹 Team mode runs on your private local network and does not use the internet
🔹 Email sending is optional and uses your own mail provider
🔹 One purchase covers your center, including one team host and its client computers

Thank you for choosing independent software built for tutoring centers. 🌟