🎨 Bring your painting business together with PaintFlow

Turn room measurements, color selections, estimates, crew assignments, and invoices into one organized workflow. PaintFlow is a colorful painting contractor estimate and job management application designed to help you manage the details behind residential and commercial painting projects.

From the first room measurement to the final touch-up, PaintFlow gives you a practical workspace for planning work, tracking job information, and preparing professional business documents.

Use it on your Windows or Mac computer, then give authorized team members access from phones, tablets, and computers connected to the same local network.

🏠 Organize your customers, properties, and painting projects

Keep the information your business needs in connected records:

• Customers and contact details
• Properties and job locations
• Painting jobs and project statuses
• Rooms and individual surfaces
• Surface measurements and takeoffs
• Coating products, colors, and finishes
• Preparation tasks and application work
• Crews and scheduled visits
• Materials and purchases
• Estimates, change orders, and invoices

Search your records, open individual details, and keep your project information organized as work progresses.

📏 Build estimates from room and surface measurements

Create room-based estimates using measurements and pricing inputs you control. Record surface dimensions, account for openings, specify coat counts, and calculate planned coating quantities using editable coverage rates.

Add preparation and application labor, review material requirements, and build an estimate around the work your customer needs.

Coverage rates remain editable, with fields for recording their product information sources. This helps you maintain a traceable estimating process as products and application requirements change.

🎨 Keep color selections and approval details together

Record coating products, color names, color codes, sheen, and customer approval details in one place.

Track selections that are pending, approved, or need changes. Keep approval names and dates with your records so your team has a clearer reference before application begins.

Digital color previews support your records, while physical samples remain essential when confirming the finished appearance with customers.

🧰 Manage preparation, application, and touch-ups

Create job tasks for surface preparation, painting, quality checks, and rework. Track task status, due dates, budgeted hours, and actual labor hours.

Use your task records to organize everyday work, document progress, and keep outstanding items visible through final inspection.

Hazardous-material work can be flagged for specialist review, helping your team identify work that requires additional attention before proceeding.

👷 Coordinate crews and schedules

Plan crew visits with a shared schedule that includes job assignments, visit details, access instructions, and notes.

Overlapping-visit checks help you identify scheduling conflicts. Calendar views and colorful charts make it easier to review upcoming work and scheduled crew hours.

🪣 Plan materials and track purchases

Maintain a materials catalog, calculate planned coating quantities, and record purchases and actual usage against jobs.

Keep material information connected to your estimating and reporting workflow so you can compare planned requirements with recorded consumption.

💵 Handle estimates, extras, and invoices

Keep the financial side of each job organized:

• Prepare estimates with material and labor information
• Track estimate status
• Create invoices from accepted estimates
• Record and approve change orders
• Include eligible approved extras when creating invoices
• Record cumulative payments and review outstanding balances

Payment amounts are recorded for tracking purposes. PaintFlow does not process customer payments.

📊 Understand the numbers behind your work

Review a colorful dashboard and reports with dimensional chart styling and useful performance indicators:

• Budget margin per job
• Labor hours per measured area
• Material variance
• Estimate win rate
• Rework rate
• Completion punctuality

Reports draw from your saved records, giving you a clearer view of the information your team has entered.

🌎 Work with multiple currencies

Choose from USD, CAD, EUR, GBP, AUD, NZD, AED, SAR, INR, ZAR, JPY, and CHF.

Keep estimates, invoices, and reporting organized by currency. Reporting currencies remain separate, without automatic exchange-rate conversion.

🖨️ Create polished documents with your business identity

Add your business information and logo in Settings for use on PDF and Excel exports.

Print or export individual records, or export complete page registers. Single-record documents use portrait layouts, while full registers use landscape layouts with organized column groups for wider tables.

Prepare documents such as estimates, invoices, room schedules, color approval sheets, material lists, task checklists, and change orders.

Export options include:

• PDF: Professional documents with colored headers and business details
• Excel / XLSX: Structured worksheets for reviewing and working with your records
• CSV: Portable data files for supported record types

Supported CSV workflows include customers, rooms, surface measurements, coating selections, tasks, purchases, and billing lines.

On the host computer, exports can open in the default viewer. Other devices receive files through their browser’s download behavior.

📧 Prepare customer communications

Use the Email Desk to prepare messages for quotes, color approvals, access instructions, schedule changes, completion notices, and touch-up appointments.

Prepared messages are handed to your configured email application for review and sending.

🔐 Give your team the access they need

Administrators manage user accounts and assign permissions through clear checkboxes.

Control access to viewing, creating, editing, deleting, and exporting records by module. Account administration is restricted to administrators, while individual users can access their own profiles and change their passwords.

📱 Use one workspace across your local network

Run PaintFlow on a Windows or Mac host computer and access it through a modern browser. Authorized devices on the same Wi-Fi or local network can connect using the host computer’s IP address.

Responsive layouts support phones, tablets, and desktop screens. The host computer must remain running while other devices use the workspace.

✨ Make the workspace your own

Enjoy bold typography, colorful navigation, highlighted actions, and multiple visual themes. Adjust the app’s font size in Settings for comfortable viewing.

Explore the included sample records, then clear them when you are ready to begin. Cleared sample data stays removed after restarting and returns only when you explicitly reload it.

🎁 Your digital download includes:

• PaintFlow application package
• Windows and Mac launch files
• Desktop shortcut setup files and app artwork
• A comprehensive 44-page illustrated PDF user guide
• An audit report documenting checks and platform testing limitations

PaintFlow runs without requiring users to install Python, Node.js, or another programming runtime. It uses a browser interface served by the application running on your host computer.

🖌️ Designed for painting contractors who want a clearer way to manage their work

Whether you are organizing a small painting crew or managing several active jobs, PaintFlow brings estimating, scheduling, color records, materials, tasks, and invoicing into one practical workspace.

Digital product only. No physical item will be shipped.